Expired documents cost more than any repair
In many companies a fleet is run from a file of expiry dates that someone intends to check every week. It works until the day that person is on holiday.
An expired technical inspection found during a roadside check, a missing road tax or an unrenewed insurance policy produce costs wildly out of proportion to the effort of tracking them.
- Technical inspections, insurance, road tax, licences and certificates
- Servicing by mileage or by time interval
- Driver licences and permits
- Leasing contracts and instalment due dates
What the application keeps track of
- A record per vehicle, with documents, deadlines and the full history
- Alerts sent in good time to the person responsible, not into a screen nobody opens
- Vehicle assignment to drivers and to periods
- Refuelling and real consumption, compared against the norm
- Repairs and servicing, with the cost of each
- Total cost per kilometre, per vehicle and per period
The real cost of each vehicle
The question that decides whether to renew a fleet is not what one repair cost, but which vehicle has become more expensive than it is worth.
When fuel, servicing, repairs and downtime are all recorded in the same place, the answer appears in a report instead of being estimated from memory.